ABOUT THE INSTITUTION:
This University is among the Top 4 Central Universities in India; In South Zone this is rated as No.1 University. The campus is spread over 2300 acres having over 15 schools and functioning through over 50 departments having 400+ faculties imparting curriculum for over 5000+ students in various streams of academics.
Key Statistics of the Institution :
- 500+ Funded Projects
- 400+ Online Users
- 350+ Project Staff processed every month
- Project tenure between 1 day to 5 Years
- Single Project accessed by Multiple PI
Challenges & Issues:
- Islands of data on funded projects
- Accrual Accounting not adopted
- Data output improper as reconciliation of balances was not accurate
- Manual processing of payroll / scholarship for over 350+ project staff, JRF & SRF
- Difficulty in tracking documents in approval
- Delay in responding to queries on past or ongoing projects
Process adopted during the implementation of SFACTS:
- Strong domain experience – Grant management, financial compliances, project management, training.
- Co-ordination with various stakeholders – VC, FO, Deans of Schools, Department Heads, Project Investigators, Dealing Assistants etc.,
- Rigorous training schedule right from the receipt of Grant till the Generation of Utilization Certificates / SoEs
- Short Cycle of master data migration to Go Live
- Trained 300+ users in a short span of 2 months
- Went live in 2 months
- Provided on site help desk for effective adoption
Benefits post implementation of SFACTS:
- Created an on-line approval engine for the stakeholders across the hierarchy, right from submission of bill till its final approval to payment;
- Enhanced visibility of a document under approval through a single solution
- Unified single source of data for reports and analytics
- Achieved 100% process alignment to Accrual Accounting
- Generate Utilization Certificates, Annual Reports, Statement of Expenditure with click of a button.
- 100% Alignment to statute – GFR, IT, PT.
- Real Time project and student analytics.
- Automated mundane day to day processes