Central University – MHRD’s Premier Institute

ABOUT THE INSTITUTION:

This University is among the Top 4 Central Universities in India; In South Zone this is rated as No.1 University.  The campus is spread over 2300 acres having over 15 schools and functioning through over 50 departments having 400+ faculties imparting curriculum for over 5000+ students in various streams of academics.


Key Statistics of the Institution :
  • 500+ Funded Projects
  • 400+ Online Users
  • 350+ Project Staff processed every month
  • Project tenure between 1 day to 5 Years
  • Single Project accessed by Multiple PI 

Challenges & Issues:
  • Islands of data on funded projects
  • Accrual Accounting not adopted
  • Data output improper as reconciliation of balances was not accurate
  • Manual processing of payroll / scholarship for over 350+ project staff, JRF & SRF
  • Difficulty in tracking documents in approval
  • Delay in responding to queries on past or ongoing projects

Process adopted during the implementation of SFACTS:
  • Strong domain experience – Grant management, financial compliances, project management, training.
  • Co-ordination with various stakeholders – VC, FO, Deans of Schools, Department Heads, Project Investigators, Dealing Assistants etc.,
  • Rigorous training schedule right from the receipt of Grant till the Generation of Utilization Certificates / SoEs
  • Short Cycle of master data migration to Go Live
  • Trained 300+ users in a short span of 2 months
  • Went live in 2 months
  • Provided on site help desk for effective adoption

Benefits post implementation of SFACTS:

  • Created an on-line approval engine for the stakeholders across the hierarchy, right from submission of bill till its final approval to payment;
  • Enhanced visibility of a document under approval through a single solution
  • Unified single source of data for reports and analytics
  • Achieved 100% process alignment to Accrual Accounting
  • Generate Utilization Certificates, Annual Reports, Statement of Expenditure with click of a button.
  • 100% Alignment to statute – GFR, IT, PT.
  • Real Time project and student analytics.
  • Automated mundane day to day processes

 

 

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